On August 7, 2019 BGSU Libraries started mediating all new leases for Kanopy films using the Kanopy request form. We took this step in response to dramatically escalating costs, which have risen at an unsustainable rate since we started providing access to Kanopy in 2016. BGSU faculty members should make requests in order to access new Kanopy titles.
Best option: The Excel file linked below includes all active licenses for Kanopy films as of the file date, with their expiration dates:
We add records to the BGSU Libraries Catalog for all of the titles we license. However, you will still need to check the list above to ascertain the expiration date. Because we purchase films year-round, a lease may suddenly expire in the middle of the semester.
Third option: Check Kanopy – When you’re in Kanopy, if you can play a film, we have it! Before deciding to use a film in your class, check the spreadsheet linked above for the expiration date of the license.
When you are doing a search or browsing in Kanopy, the films we have leased appear at the top, and the films you can request appear at the bottom of the page in a “videos you can request for your library” section.
BGSU Libraries will lease films requested by faculty or TAs that are assigned for course viewing and not already owned by BGSU. We may lease films for faculty research purposes if there is no DVD is available for purchase - faculty wishing to view a Kanopy film in conjunction with their research or teaching outside of assigned course viewing should fill out a request form and include more information in the notes field. We will not lease films for recreational or general viewing. We will also not lease films we already own on DVD.
Where possible, we ask you to consider using free streaming media options or DVDs. If a film is owned on DVD by BGSU, we can make it available as a streaming reserve item on Avalon.
Avalon is an online service that provides round-the-clock access to streaming audio and video content. This content includes course reserve materials, library-owned items, and locally created content from campus departments. Any Kanopy films already owned by the library on DVD will be streamed via Avalon. The library may also choose to purchase films and stream them via Avalon instead of approving a Kanopy request. If you have requested video content that will be made available via Avalon instead of Kanopy, the library will be in communication about this and request your class roster. Access to video on Avalon will be limited to students enrolled in the specific course for which the video is required and other individual students and faculty by request.
We don’t actually buy a film through Kanopy: we buy a one-year lease for the film. After the lease is up, we lose all access to the film unless we buy another lease.
If you click on a film title in Kanopy and see the request form, it means we don’t currently have access. Fill out the request form and it will be sent to a library staff member to process. Requests will be processed M-F only. If you make a request on the weekend or after 5pm, it will not be processed until the next working day.
In your request, please include the course name and number for which you will use the film OR if you need the film for academic research purposes.
The request form is sent automatically to library staff. They will double-check that the requestor is a faculty member or TA and make sure we don’t already own the title.
If your request is approved, you will receive an automated message from Kanopy within 24 hours (excluding weekends and holidays) informing you the film has been licensed, and you can expect to have access to the film you requested within the subsequent 48 hours (excluding weekends and holidays). You will not receive additional notification once the title is available; instead, search for the film in Kanopy to access it. It will eventually be added to the BGSU Libraries Catalog, but this may take up to four weeks.
If your request for a Kanopy lease is not approved (because, for example, we already own the video on DVD), you will receive a response from the library within 24 hours (excluding weekends and holidays) with more information.
You have two options:
1. Let us know ahead of time. We can purchase another lease in advance and have it start on a day of your choosing, or we may be able to purchase the video on DVD and digitize it for streaming on Avalon (current Kanopy leases with high use that are available on DVD will be purchased rather than renewed on Kanopy). Email firstname.lastname@example.org to let us know if a lease for a film you assign to your class is expiring. Don’t forget to include your course information and when you’d like the new lease to start.
2. Wait until the first lease expires and put in a request at that time.
Email email@example.com, and we’ll be in touch!